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Benefits Leave Coordinator or Sr. Benefits Leave Coordinator

July 20, 2022 1:59 PM | Dena A Culpepper (Administrator)

Place of Business:
Teacher Retirement System of Texas

Location:
Austin, TX

Position Description:
As a team today made up of nearly 700 professionals across the benefits, healthcare and investments spaces, TRS’ people passionately embody the ethic of working hard at meaningful work in a modern, innovative and diverse environment. Collaboration, creativity and personal fulfillment are benchmarks that encourage each person to create a tangible difference in the lives of the 1 in 20 Texans who are members of TRS.

The Workplace Accommodations Coordinator performs advanced (journey-level) program coordination work. Work involves serving as the FMLA (Family Medical Leave Act) and the ADA (Americans with Disability) Coordinator; coordinating special leave requests; and serving as the agency’s Employee Assistance Liaison, Remote Office (or telework) Coordinator, and back-up Workers’ Compensation Coordinator. Works under limited supervision with considerable latitude for initiative and independent judgment.

The Senior Workplace Accommodations Coordinator performs highly advanced (senior-level) program coordination work. Work involves serving as the FMLA (Family Medical Leave Act) and the ADA (Americans with Disability) Coordinator; coordinating special leave requests; and serving as the agency’s Employee Assistance Liaison, Remote Office (or telework) Coordinator, and back-up Workers’ Compensation Coordinator. Works under minimal supervision with extensive latitude for initiative and independent judgment. 

Duties & Responsibilities:
Workplace Accommodations: Workplace Accommodations Coordinator
• Administers the agency’s FMLA and ADA programs.
• Maintains total hours used each month on each employee certified for FMLA or Worker’s Compensation.
• Provides prompt confirmation of FMLA eligibility and associated benefits.
• Updates agency FMLA policies and procedures and ensures compliance.
• Assists the agency’s Safety Officer with processing claims related to Workers’ Compensation.
• Conducts ergonomic assessments as necessary and presents results and recommendations to management.
• Maintains and ensures confidentiality of all related program records.
• Provides advice, counsel, and technical assistance to managers, supervisors and staff regarding workplace accommodations program areas.
Workplace Accommodations: Sr. Workplace Accommodations Coordinator
• Oversees and administers the agency’s FMLA and ADA programs.
• Evaluates program-related metrics and prepares scheduled and ad-hoc reports.
• Maintains total hours used each month on each employee certified for FMLA or Worker’s Compensation.
• Provides prompt confirmation of FMLA eligibility and associated benefits.
• Updates agency FMLA policies and procedures and ensures compliance.
• Assists the agency’s Safety Officer with processing claims related to Workers’ Compensation.
• Conducts ergonomic assessments as necessary and presents results and recommendations to management.
• Maintains and ensures confidentiality of all related program records.
• Develops and delivers trainings and presentations to departments and staff on program-related areas.
• Provides advice, counsel, and technical assistance to managers, supervisors and staff regarding workplace accommodations program areas.
Organizational Excellence Support: Workplace Accommodations Coordinator
• Coordinates and oversees the agency’s Employee Assistance Program.
• Coordinates and oversees the agency’s remote office (telework) program.
• Provides back-up and assistance to other Organizational Excellence staff and programs to ensure continuity of operations during staff absences and peak periods.
• Conducts new employee orientations and exit conferences, as required.
• Assists with or develops, updates, and/or implements Organizational Excellence policies, procedures, processes, and forms.
• Recommends changes to procedures and processes to improve efficiency and effectiveness. Organizational Excellence Support: Sr. Workplace Accommodations Coordinator
• Oversees the agency’s Employee Assistance Program.
• Coordinates and oversees the agency’s remote office (telework) program.
• Provides back-up and assistance to other Organizational Excellence staff and programs to ensure continuity of operations during staff absences and peak periods.
• Conducts new employee orientations and exit conferences, as required.
• Assists with or develops, updates, and/or implements Organizational Excellence policies, procedures, processes, and forms.
• Recommends changes to procedures and processes to improve efficiency and effectiveness. Special Leave Requests: Workplace Accommodations Coordinator
• Coordinates and monitors the agency’s extended sick leave, sick leave pool, and other pool programs.
• Provides advice, counsel, and technical assistance to managers, supervisors and staff regarding FMLA and special leave programs.
• Updates and coordinates with the Employee Relations team in Organizational Excellence to ensure consistency in handling of special leave requests and accommodations.
Special Leave Requests: Sr. Workplace Accommodations Coordinator
• Coordinates and monitors the agency’s extended sick leave, sick leave pool, and other pool programs.
• Provides advice, counsel, and technical assistance to managers, supervisors and staff regarding FMLA and special leave programs.
• Updates and coordinates with the Employee Relations team in Organizational Excellence to ensure consistency in handling of special leave requests and accommodations. 

Education:
• Bachelor’s degree from an accredited college or university.
• High school diploma and full time experience may substitute for the required education on a year-for-year basis with a maximum substitution of four years.
Experience: Workplace Accommodations Coordinator
• Three (3) years of HR, Benefits, or other related experience or which two (2) years must be directly related to FMLA Coordination, with includes experience with ADA and ADAAA
Experience: Sr. Workplace Accommodations Coordinator
• Five (5) years of experience directly related to FMLA Coordination, which includes experience with ADA and ADAAA.

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